Sometimes it’s necessary to create a new user profile on your computer. To do this, click Start, Settings and Control Panel. Then choose User Accounts. In Windows Vista, choose Users.
Choose Create a new Account and follow the wizard which will include giving the account a name.
When you are asked if you want the account to be an Administrator or Limited User, we recommend Limited User for day-to-day use and Administrator for running maintenance tasks such as installing software and removing viruses.
However it’s best to first allow the new user to be an Administrator while you set up their profile.
Once you’ve set up their email accounts, Microsoft Office preferences and the like you can then change to Limited Users.